Regulatory Compliance
Prove compliance with ISM Code, flag state regulations, and classification society requirements. Digital records are audit-ready and easily retrieved.
Digital maintenance management for vessels
Replace paper-based maintenance logs with electronic planned maintenance systems that track equipment schedules, automate reminders, manage spare parts inventory, and ensure regulatory compliance. Keep your fleet maintained, documented, and audit-ready.
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What is EPMS?
Electronic Planned Maintenance System (EPMS) is maritime software that digitizes maintenance management by centralizing all tasks, schedules, records, spare parts, and certificates for access both onboard and ashore. It includes a comprehensive equipment database covering all machinery and systems.
It provides automated maintenance scheduling based on running hours, time intervals, or condition, work order creation, digital completion records with signatures, photos, and notes. It provides spare parts inventory with usage tracking, certificate and survey monitoring with expiry alerts, and reporting tools for compliance, budgeting, and analysis, along with shore based access for fleet managers and technical superintendents.
Smart Maintenance Management
Equipment Database
EPMS maintains a complete onboard equipment inventory, covering engines, generators, pumps, compressors, steering systems, electrical systems, HVAC, safety equipment, and navigation electronics, while tracking key details including:
Manufacturer, model, and serial number
Installation date and running hours
Maintenance schedules and history
Associated spare parts
Manuals and technical documentation
Automated Maintenance Scheduling
EPMS automatically generates maintenance tasks based on:
Running Hours: Maintenance due every X hours of operation (common for engines, pumps)
Calendar Intervals: Maintenance due every X days/weeks/months (time-based tasks)
Condition Monitoring: Maintenance triggered by sensor readings or inspections
The system sends alerts and reminders when maintenance is approaching or overdue, ensuring nothing gets missed.
Work Order Management
When maintenance is due, EPMS generates work orders with task instructions, required spare parts and tools, safety precautions, and estimated completion time, while engineers carry out the tasks and record:
Completion date and time
Actual spare parts used
Observations, measurements, and photos
Digital signature
Spare Parts Inventory Management
EPMS tracks spare parts inventory:
Parts in stock onboard
Parts on order
Parts usage history
Reorder levels and alerts
When a part is used for maintenance, EPMS automatically deducts it from inventory and alerts shore office if reorder is needed. Reduces risk of critical spare part stockouts.
Benefits that drive performance
Reduced Downtime
Preventive maintenance prevents unexpected failures. Catching issues early during scheduled maintenance is cheaper than emergency repairs at sea or in port.
Better Maintenance History
Complete maintenance history travels with the vessel even as crew changes. New engineers can see what's been done, when, and by whom.
Cost Control
Track maintenance costs accurately. Identify equipment with high maintenance costs. Budget more effectively for spare parts and services.
Improved Safety
Well-maintained equipment is safer equipment. EPMS ensures safety-critical systems receive proper attention.
Knowledge Retention
Maintenance procedures, troubleshooting notes, and lessons learned are documented in EPMS—not lost when experienced crew leave.
EPMS Deployment Process
End to end implementation of digital maintenance management for reliable vessel performance.
